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Office Manager
£40k - 50k per year
eMobility
Europe
Amsterdam, Noord-Holland, Netherlands
Permanent
On-site
Who are we?
Innovative electromobility solutions organisation.
General Description
As an Office Assistant, you are the first point of contact and the face of our organization. You welcome visitors, support colleagues, and maintain professional relationships with external parties. You also ensure that administrative processes, document management, and office organization run efficiently and remain well organized. With your structured approach and flexible mindset, you keep everything running smoothly within an international and dynamic working environment. You are also responsible for coordinating events and hospitality services. Whether it involves travel and meeting arrangements, staff events, or catering, you make sure everything is perfectly organized. You switch easily between different tasks while consistently delivering excellent service and quality.
Responsibilities
Act as the first point of contact for visitors, suppliers, and other external relations.
Ensure a tidy, professional, and well-organized office environment. Manage the general mailbox and ensure messages are forwarded to the appropriate departments.
Manage and order office supplies.
Coordinate company emergency response (BHV) activities and ensure compliance with safety and compliance policies, including follow-up of the Risk Inventory & Evaluation (RI&E) action plan.
Manage the company credit card and process monthly expense claims.
Organize and book business travel, accommodation, and visas.
Support and coordinate team activities, meetings, and events.
Coordinate and handle courier shipments.
Support the preparation and organization of international trade fairs.
Prepare invitation letters for visitors and provide support with visa-related applications.
Perform various ad hoc duties. Segway-Ninebot
Qualifications and Skills
Excellent command of Dutch and English, both spoken and written.
Welcoming, service-oriented, and professional manner.
Confident communicator who consistently conveys professionalism.
Good command of Microsoft Office (Outlook, Word, and Excel).
Strong organizational skills and the ability to manage priorities efficiently.
Discreet and careful when handling confidential information.
Accurate, proactive, and detail-oriented.
Flexible and hands-on approach to work. Affinity with hospitality and creating a pleasant working environment.
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